You might use this to export text that needs to be imported into another program, like a blog tool or text editor–something that won’t like all of Word’s underlying extras. Plain Text Just like it sounds, this format saves only the raw text–no formatting, no hidden codes, just your words. It’s also a good way to distribute documents online, as most browsers can view PDFs without the need to download them fist. You’d use PDF to produce your document in a read-only format, meaning it couldn’t easily be edited. Word sports five different types of styles, each customized to format a different document element in Word: Paragraph: The paragraph style contains both paragraph and text formatting attributes: indents, tabs, font, text size you name it. PDF Adobe’s Portable Document Format also has universal appeal, as it can be opened using any number of viewers (including, most commonly, Adobe Reader). However, unlike plain text, it retains basic formatting information, like font sizes and styles. Rich Text Format RTF might best be described as a “universal word-processing format,” as it’s supported by just about every word processor. Below I’ve identified some of the more popular ones, and in what circumstances you might use them. That’s why, in Microsoft Word, if you click the Save as type pull-down in the Save dialog, you’ll see a wealth of choices. Fortunately, these and other programs can save documents in multiple formats, thereby making them easier to access in, well, other programs.
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